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Front Desk / Office Associate
Administration
Information Technology
Sacramento, CA
10/10/2019

Title: Front Desk / Office Associate
Location: Sacramento, CA
Job Status: Non-Exempt Full-Time

Essential Job Responsibilities and Tasks:
  • Regular on-site attendance, Monday through Friday, 8:00am – 5:00pm
  • Reception – act as first point of in-person contact for visitors, and answer/route incoming calls
  • Maintain reception area, conference room, and break room (posted schedules, appearance, organization, etc.)
  • Act as point of contact for general office needs
  • Monitor, maintain, and coordinate service for office supplies, refreshments, and office equipment
  • Coordinate onsite meetings and conference calls for staff
  • Assist with offsite meetings, and catering as needed
  • Monitor office and parking; resolve issues with vendor contacts
  • Process and manage incoming and outgoing mail and Fed Ex packages
  • Assist HR with orientation and onboarding of new hires
  • Assist with travel arrangements as needed
  • Set up and maintain travel profiles for staff
  • Participate in internal administrative initiatives
Human Resources Duties:
  • Assist Office Lead to ensures work is done in accordance with HR and Firm policies and procedures
  • Communicates effectively with both internal and external customers.
  • Serve as liaison with Building Management
  • Assist Office Lead to ensure new hires complete required paperwork and provide valid employment documentation
  • Coordinate with HireRight (or other similar vendor) to ensure all background and verifications are completed
  • Serve as liaison between the firm, insurance providers, external entities and other vendors
  • Administer health plans, including enrollments, changes and terminations
  • Assist with establishing and manage benefits for the employees and contractors
  • Assist with maintaining employment records (personnel, medical/confidential, I-9, WOTC, etc.)
  • Completes data entry in required employment, payroll and scheduling systems (ADP Enterprise, Salesforce, FieldGlass, etc.)
  • Assist with compliance of Federal, State, & County requirements (initial and annual compliance)
  • Other ad-hoc duties related to Human Resources
  • Coordinate with assigned HR Supervision on addressing and responding to resource issues


Bookkeeping / Payroll Duties:
  • Assist with records and processing expenses; Accounts Payable ensuring correct coding, allocations, etc.
  • Assist with recording and processing of invoices
  • Entry level understanding to navigate and generate reports using QuickBooks, ADP, Salesforce
  • Ensure that the administrative functions operate effectively and efficiently
  • Coordinate with assigned Accounting QA Supervision
  • Other functions as directed by Management

Required Knowledge, Skills, and Experience
  • 1+ year of front desk and/or professional office administrative experience
  • Experience working for a small-medium sized business
  • Excellent customer service skills, with the ability to address issues with team members, executives, clients, vendors, and applicants
  • Able to respond quickly to requests while managing conflicting priorities
  • Attention to detail and good follow-through to task completion
  • Proficient in MS Excel, Word, PowerPoint and Outlook
  • Ability to meet tight deadlines and schedules
  • Excellent verbal and written communication skills
  • Excellent time management
  • Ability to quickly transition between tasks
  • Exceptional attention to detail
  • Excellent written and verbal communication skills
  • Willingness to learn, show initiative, and be a positive team player
Desired Knowledge, Skills, and Experience
  • BA/BS degree preferred
  • Experience in a Consulting or Professional Services environment

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Strategic IT Staffing, LLC is an equal opportunity firm. We recruit, employ, train, compensate, and promote without regard to race, color, creed, religion, marital status and/or registered domestic partner status, sex, national origin, age, pregnancy, childbirth, physical or mental disability, status as a disabled or Vietnam veteran, sexual orientation, gender identity, gender expression, genetic information, political affiliation, ancestry, limited English proficiency, or any other basis protected by federal, state or local laws.
 

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